Pay Equity Obligations Based on Your Workforce Size

Employer Legal Obligations According to Employee Count

Employers that reach an average of six (6) or more employees during a calendar year are subject to specific legal obligations under the Pay Equity Act. These obligations are mandatory and vary depending on the size of the workforce.

As the number of employees increases, employers may be required to conduct a pay equity exercise, develop a pay equity plan or program, establish a pay equity committee, perform periodic maintenance evaluations, and file annual declarations. Understanding how your workforce size impacts your obligations is essential to ensuring compliance, avoiding penalties, and reducing the risk of intervention by regulatory authorities.

Summary Table: Compliance Requirements by Threshold

Number of Employees	Company Obligations
Less than 6	The employer must comply with Pay Equity as required by Article 19 of the Charter of Rights and Freedoms.
More than 6	Complete a DEMES (annually)
Between 10 and 49	Complete a DEMES (annually) Complete a Pay Equity Exercise (once) Complete a Pay Equity Audit (every 5 years)
Between 50 and 99	Complete a DEMES (annually) Implement a Pay Equity Program (once) Complete a Pay Equity Audit (every 5 years)
100 and more	Complete a DEMES (annually) Set Up a Pay Equity Committee. Implement a Pay Equity Program (once). Complete a Pay Equity Audit (every 5 years)

CPHR Expertise Tailored to Your Organization’s Size | Pro Gestion

Our CPHR experts identify your obligations based on your employment thresholds. We offer turnkey support for your exercise, programme, maintenance (maintien), or committee (comité), while ensuring the rigorous production of your DEMES. Pro Gestion guarantees full compliance with the CNESST.

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